Office Manager in Phillipsburg, NJ at Hawthorne Gardening Co.

Date Posted: 11/20/2020

Job Snapshot

Job Description

At the Hawthorne Gardening Company (HGC) we want our people to empower more people to garden no matter where and how they choose to grow. We accomplish this by encouraging people to live happier, healthier lives through gardening. If you also feel this way then you’d fit in great with us!



If you enjoy a fast-paced, high energy and seasonal manufacturing environment then you will fit in well as an Office Manager for Scotts Miracle-Gro. On a day-to-day basis you will be responsible for the administration of all plant objectives including financial, safety, associate development, quality and customer service. You will direct and/or provide a broad range of activities including customer service, maintenance of personnel records, payroll reporting, maintenance of data records for production and inventory, and maintenance and reconciliation of accounts payable and receivables.



What you’ll do in this role:



  • Supervise work activities of the office staff. Assign and direct work, interview and recommend hiring, train employees, evaluate work performance, recommend compensation levels and disciplinary action as appropriate. Develop and encourage team rapport among office staff.



  • Provide and direct secretarial support which may include typing, data entry, record filing, reporting, and answer phone calls. Provide and directs customer service functions for the growing media orders including processing orders and responds to inquiries.



  • Maintain plant personnel records, workers compensation records, accident and OSHA logs, and enter data for the payroll system.



  • Provide and direct the preparation of all shipping documents necessary to legally ship growing media products. File and tracks freight rates, fuel taxes, insurance certificates and maintain the Gelco account. May also perform dispatching duties such as contacting carriers to pick up and deliver Hyponex, Scotts and Miracle Gro products, contact customers to arrange delivery appointments, prepare daily shipping logs, and respond to inquiries.



  • Responsible for the maintenance of all accounts payable and receivables at the plant level. Process logs and file invoices and purchase orders, maintain and reconcile accounts payable accounts, petty cash fund and customer debits and credits. Maintain and generates inventory goods receipts, physical inventory documents and reports.



  • Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested





What you’ll need to be successful:



  • A High School Diploma



  • Three to five years of office experience in a manufacturing or warehouse environment, including prior supervisory experience



  • Experience working in the logistics field and or dispatching



  • Working knowledge of all facets of customer service, purchasing, distribution, marketing and financials.



  • The ability to work extensive overtime



  • Excellent communication and leadership skills are required. Must be able to effectively multi-task, problem solve in a fast paced environment and direct others to achieve required goals.



  • Excellent computer skills are required



  • An Associate’s Degree in Business or Accounting would be preferred



  • Knowledge in freight cost controls, dispatching, LTL carriers, accounts payable and payroll





What we do for you (just to list a few cool ones):



  • A place on an engaged team of passionate colleagues in a growing and dynamic industry.



  • Offer extremely competitive benefits including: Health, Dental and Vision coverage.



  • First day of hire, 401K match (up to 7.5%) and discounted stock purchasing program (15% discount).



  • 12 paid holidays and generous vacation policy.



  • Fitness Club Reimbursement ($350)



  • Nutrition reimbursement program (up to $200 per associate and per spouse)



  • Our commitment to diversity and inclusion includes employee resource groups: Scotts Women’s Network, Scotts Black Employee Network, Scotts Veterans Network and GroPride Network, Scotts Young Professionals.

Our commitment to LiveTotal Health puts the wellness and safety of our associates and their families as the top priority.  Throughout the COVID-19 pandemic, ensuring associate safety has been a primary focus for all of us at Scotts.  During this year’s flu season and the continuing pandemic, we remain committed to doing everything we can to keep our associates healthy and safe.   As such, we are requiring our US associates to get a flu vaccine. This safety measure will help protect our associates, our families and our communities.  We recognize a medical or personal circumstance may prevent you from meeting this requirement and we have a process to address those concerns.

Not interested in this role? Check out our other career opportunities and learn more about what it’s like to work at Hawthorne Gardening Company by accessing our Talent Network: HGC Talent Network

The Hawthorne Gardening Company is a start-up company focused on hydroponic gardening. Dedicated to creating high quality products founded in social and environmental responsibility. Backed by the largest lawn and garden company in the U.S. (Scotts Miracle-Gro, NYSE: SMG) we bring new ideas, values, and culture to our endeavors without the constraints of a large corporation. We are an energetic, progressive-minded, sustainability-focused group of highly-motivated individuals, eager to share our love of gardening with the world.

The brands and products within our portfolio include: Sunlight Supply, General Hydroponics, General Organics, Vermicrop, Botanicare, AeroGarden, CanFilters and Gavita Lighting.

Hawthorne Gardening Company is an EEO Employer, dedicated to a culturally diverse, drug free workplace.

EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Notification to Agencies:

Please note that the Hawthorne Gardening Company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Hawthorne Gardening Company will not consider or approve payment regarding recruiter fees or referral compensations.

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